How to Write Messages

For effective message writing, focus on being concise, thorough, and accurate. ParagraphAI simplifies this by generating high-quality, tailored messages for various platforms, improving communication efficiency.

Writing a message can be a daunting task for many people and businesses. It requires thoughtfulness, creativity, and an understanding of the person you're messaging and topic you are trying to describe.

A well-written message can help you be understood and persuasive or simply convey information or logistics. From personal messages to messaging potential customers to help them make an informed decision. Messaging is a critical daily occurrence and a single message could be the difference between a positive or negative outcome.

In this article, we will provide tips on how to write a message by text, Instagram, LinkedIn, TikTok or any other platform or format you may choose using the best writing assistant software, ParagraphAI.

What is a Messaging Platform?

Messaging platforms are digital services that allow users to send and receive messages, usually in the form of text, images, videos, and audio. These services enable users to communicate with each other in real-time, often with the ability to join group conversations.

Messaging platforms are becoming increasingly popular, with many people using them for both personal and professional communication. They can be accessed through a variety of devices, from smartphones to computers, and can be used to connect with friends, family, and colleagues.

What Should be in a Message?

A productive message should be clear, concise, and direct. It should include all necessary information in order to effectively communicate the intended message. It should also be polite and professional, and should avoid any language that could be seen as offensive or disrespectful. Furthermore, a productive message should be well-structured and organized, with each point being clearly outlined and easy to follow. Finally, it should be tailored to the intended audience, taking into account their level of knowledge and understanding. By following these guidelines, a productive message can be created that is both effective and efficient.

How to Write a Message

  • Be concise. Strive for straightforward communication. Avoid excessive wording or complex language. Prevent your readers from having to puzzle over your intended message.
  • Ensure thoroughness. Incorporate all pertinent details. Put yourself in your readers' shoes and consider what information they may require. Anticipate their potential questions and needs.
  • Ensure accuracy. Before transmitting any message, conduct a thorough proofread. This straightforward action can avert confusion and potential embarrassment. For brief messages, a single proofreader is adequate, but it's advisable to proofread multiple times for more extended and formal writing.

How to Write a Message with ParagraphAI in One Easy Step

ParagraphAI is a free AI writing tool that crafts perfectly curated content for all your writing needs, from social media posts and blog articles to text messages or professional works. In one easy step, enter the details you want contained in your message and watch as ParagraphAI takes care of the rest. It will generate high-quality, clear, persuasive and professional messages tailored to your specific audience. ParagraphAI is available as an app and a browser extension.

If you'd like to know how to write a casual message or a more professional message, check out a few use cases below!

Example 1: AI writer creates a dating app message

If someone writing a message on a dating app needs a little inspiration, they can either simply paste the last message and let ParagraphAI craft a response, or write "a dating app message to John who likes ping pong and snowboarding" into ParagraphAI's message generator.

It generates a message to John that the writer can use to brainstorm as a starting point for inspiration or finished product.

Using the app, you could even just put in some ideas to save the text for later if you don't have the time to have a full conversation.

Example 2: Write a sales message to a prospect following up on their interest in a new car

If you are writing a sales text message to a prospect and are unsure where to start, you can instantly generate a draft with your free AI writer tool.

In this example, ParagraphAI has written the following message with the prompt "message John that it was good to meet him yesterday and check in if he'd like to continue with his new car purchase"...

The output was... "Hey John, it was great to meet you yesterday. Let me know if you'd like to continue with your new car purchase."

This is a bit lackluster so we changed the toggles to informal, friendly and optimistic and this was the result:

Hey John, it was great to meet you yesterday! Let me know if you want to move forward with the car purchase. I'm sure you'll make an awesome decision! :)

Ok, thats a little better, lets try again and add that the promotion can only be held another few days.

Hey John, it was great to meet you yesterday! Let me know if you'd like to go ahead with the car purchase - I can only hold this promotion for a few more days. I'm sure you'll make a great decision for yourself and your family whatever you decide! :)

Much better :)

Example 3: Write a message asking customers how they enjoyed the service

Imagine you want to write a customer to ask them how their experience was with your company, simply describe your request and let ParagraphAI write it for you.

Here is the result for the prompt: "write a message to my customer asking them for feedback on our recent service call":

"Hi there! We hope you enjoyed our recent service call. We'd love to hear your feedback - what did you think about it? We appreciate your opinion!"

Example 4: Write a message on LinkedIn asking to connect

Everyone knows a more personalized approach is sure to get a better outcome. Say you want to connect with someone who may be able to progress your career on LinkedIn, here is the result for the prompt "Write a message to connect with Sam on LinkedIn because you are impressed with her success and want to keep open to new opportunities.":

Hey Sam, I've been following your success with admiration and wanted to reach out. I'm always open to new opportunities and would love to connect on LinkedIn. Let me know if you're up for a chat sometime!

And you can adjust the tone sliders and improve your final work to meet your needs until you're absolutely confident.


As you can see, ParagraphAI is a versatile assistant when it comes to generating text, regardless of if you are writing a professional email or casual short message.

With the right points in mind, you are guaranteed to write better messages in less time, allowing for more productivity in the creative process.

Best of all, ParagraphAI is a free AI writing assistant. So why not give it a try the next time you're stuck figuring out how to write a message? You'll be pleasantly surprised at how easy and fun it is.